01
Dashboard
Central hub for all activity
- Announcements
- Polls
- Schedule updates
Why: Key info gets lost in chats; the dashboard keeps it visible.
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Case Study · Senior Project
Schedaddle
One lightweight platform that unifies availability polling, scheduling, and announcements, so small teams stop juggling three tools to plan one week.
Overview
Coordination shouldn't take three apps
A lightweight scheduling tool for small teams. It combines availability polling, shift scheduling, and announcements in one place, replacing the patchwork of When2Meet, Sheets, and group chats.
On a team of 5, I ran user interviews, co-authored the spec, and drove the Figma prototype.
The Problem
Where scheduling breaks down
Scheduling pain rarely comes from a lack of tools. It comes from tools that are disconnected.
Constant changes
Every change means another round of manual updates.
Fragmented tools
Availability in When2Meet, schedules in Sheets, updates in Discord.
Manual comms
Updates get buried in message threads.
Simple and low-cost
Teams want affordable, not enterprise.
Market research confirmed the gap: tools are either too simple or too complex, and none combine scheduling, communication, and coordination. The direction: one lightweight system that automates communication and cuts fragmentation.
The Solution
Five core modules, one source of truth
Each module maps back to a research insight.
02
Availability Poll
Collect team availability efficiently
- Click or drag selection
- Prioritize specific people
- Remove participants
- Highlight best times visually
Why: Fixes When2Meet's poor contrast, clumsy selection, and lack of prioritization.
03
Announcements
Structured communication channel
- Group-specific messages
- Persistent, organized posts
- Reaches everyone on the team
Why: Replaces group chats where updates get buried.
04
Shift Schedule
Real-time scheduling system
- Live calendar updates
- Notifications for changes
- Shift swap functionality
- Auto-fill for call-outs
Why: Addresses schedule volatility and manual coordination.
05
Create Team
Manage team structure
- Group organization
- Targeted communication
Why: Replaces group chats scattered across platforms.
Screens
A look at the prototype
Old vs. New
Consolidating the workflow
Schedaddle pulls every job into one system.
| Feature | Current workflow | Our solution |
|---|---|---|
| Dashboard | Multiple tools (Sheets, When2Meet, Teams, Discord) | Announcements, schedules, and to-dos in one place |
| Availability Poll | When2Meet: limited dragging, hard to prioritize or remove people | Repeatable drag selection and the ability to prioritize specific people |
| Announcements | Easily missed or lost in message threads | Centralized and organized, recent updates clearly visible |
| Shift Scheduling | Manually notify people and find replacements | App identifies the gap and notifies others to fill in |
| Creating Teams | Teams created across different messaging platforms | Team creation and management inside one app |
My Key Decision
Cutting scope to protect focus
Scope cut
I replaced real-time messaging with Partiful-style announcements, cutting a redundant channel and its encryption overhead to keep the MVP focused on coordination, not rebuilding chat.
Teams already have chat. What they lacked was one place to keep decisions, availability, and schedules visible.
Outcome
From research to a working prototype
3
User interviews driving requirements
5
Core modules defined in the spec
15
Screens in the interactive Figma prototype
1
Unified platform replacing 3+ tools
We carried research through to a clickable prototype that validates the core flows. Next: usability testing and a higher-fidelity pass.